King Charles English School – Privacy Policy

[Last Updated: January 27, 2025]

This privacy policy (“Privacy Policy”) governs the data collection, processing, and usage conducted by King Charles College, s.r.o., ID: 09673610, together with its subsidiaries and affiliated companies (“Company,” “King Charles,” “we,” or “us”) with respect to the data we collect from individuals who access and use our website, King Charles English School (“Website”), located at www.kingcharlesenglishschool.com (respectively “Website” and “you”).

This Privacy Policy constitutes an integral part of the Website Terms of Use (together “Terms”) and provides you with information regarding our processing operations, the lawful basis pursuant to which we process your Personal Data (as defined below), third parties to whom Personal Data will be transferred, data retention periods, and your rights under applicable privacy laws. Definitions used herein but not defined shall have the meaning ascribed to them in the Terms.

You are not required by law to provide us with any Personal Data. Sharing Personal Data with us is entirely voluntary. However, without providing certain data, we may not be able to provide you with all or some of our services.

Amendments

We reserve the right to periodically amend or revise this Privacy Policy, which will immediately affect the implementation of the revised Privacy Policy on our Website. The last revision date will be reflected in the “Last Updated” heading at the top of this Privacy Policy. We will make a reasonable effort to notify you of any substantial changes. We recommend that you review this Privacy Policy periodically to ensure you understand our privacy practices and check for any amendments.

Who Are We

We are King Charles College, s.r.o., ID: 09673610, a company incorporated in Prague, Czech Republic. Our address is: Nad Primaskou 2410/26, Prague, Czech Republic. Phone Number: +420228880237.

Under the European General Data Protection Regulation (“GDPR”), we are the data controller of the Website Visitors.

If you have any questions or comments about this Privacy Policy or any concerns regarding how your privacy and information are handled, please contact our privacy team at: [email protected].

Applicability

This Privacy Policy applies to all Visitors and Users (collectively “you”) of the Website:

• Visitor: Any individual browsing our Website.

• User: Any individual registering for services, such as English training courses or other offerings provided through our Website.

Which Data Do We Collect and For What Purpose?

Non-Personal Data

Non-Personal Data refers to data that cannot, by reasonable means, be associated with any individual. This includes technical and aggregated data transmitted to us by your device or web browser, such as browser type, operating system, device type, date and time of access, navigation, and language preference. Non-Personal Data is used for technical analysis to maintain, develop, and enhance our Website and services. This data is not used to identify individuals.

Personal Data

Personal Data refers to information that can identify an individual. Examples include your name, email address, phone number, billing information, and online identifiers (e.g., IP address or Cookie ID).

Data We Collect and How We Use It

Data Set	Purpose and Operations	Lawful Basis
Contact Information	If you contact us via our Website (e.g., Contact Form), we collect your name, email, phone number, and country of residence. This data is used to respond to inquiries, provide information, and improve our services.	Legitimate interest to respond to inquiries.
Marketing Materials	If you subscribe to newsletters or marketing materials, we collect your email address to send updates and promotions.	Consent, which can be withdrawn anytime.
Recruitment Information	If you apply for a position, we collect your CV, name, email, phone number, and optional photo to process applications.	Legitimate interest for recruitment purposes.
Online Identifiers	Cookies and similar technologies collect online identifiers like IP addresses to provide analytics and marketing services.	Legitimate interest for analytics and marketing.

Please note that we may also process certain Personal Data to prevent illegal activities, fraud, and misuse of our services, as well as to protect the security and integrity of our databases.

Cookies Usage

We use cookies to enhance your experience on our Website. Types of cookies include:

• Essential Cookies: Necessary for the Website to function properly.

• Functional Cookies: Save your settings, such as language preferences.

• Session Cookies: Support Website functionality during browsing sessions.

• Targeting Cookies: Collect information to serve targeted advertisements.

• Analytics Cookies: Provide statistical data to improve our services.

Please note that third-party services (e.g., Google, Facebook) may also use cookies on our Website. Data collected through these cookies may be linked with other information collected by these third parties under their terms and conditions.

How Do We Collect Information?

We collect information:

1. Voluntarily provided by you (e.g., Contact Forms).

2. Automatically (e.g., cookies and similar tracking technologies).

3. From third parties as part of our marketing efforts.

Data Sharing

We do not share Personal Data with third parties except in the following cases:

• To academic institutions or business partners when requested by you.

• To comply with legal obligations or protect our rights.

• To trusted third-party service providers supporting our operations, subject to appropriate confidentiality agreements.

Data Retention

We retain Personal Data only as long as necessary to fulfill the purposes for which it was collected or to comply with legal, regulatory, or contractual obligations.

Your Rights

Under applicable privacy laws, you may:

• Access, update, or delete your Personal Data.

• Object to or restrict certain data processing activities.

• Withdraw your consent where processing is based on consent.

To exercise your rights, please contact us at: [email protected].

Contact Information

For any questions or concerns about this Privacy Policy or your data:

King Charles College, s.r.o.
Nad Primaskou 2410/26, Prague, Czech Republic
Phone: +420228880237
Email: [email protected]

This Privacy Policy applies solely to King Charles English School and its Website (www.kingcharlesenglishschool.com).